Dropdown fields

Adding dropdown fields to your job opening or employee file is very practical. This guide explains the simple procedure.

Dropdown fields in the Recruiting module are ideal for asking about language skills, driving licences, language tests, required accommodation or school qualifications in the application form.
In the Talent Management module, you can record this knowledge in the employee file and, if necessary, query it using the data query form.

Creation in the recruiting module

Here’s how it works:

1. In the side menu on the left, click on ‘Settings’ –> ‘Recruiting’ –> ‘General’
2. Click on the ‘Application form’ tab
3. The fields of your application form and the internal fields appear here in list form
4. Click on the ‘+’ button
5. The pop-up ‘Add entry’ opens
6. Under ‘Type’, select the option ‘Dropdown’ or ‘Dropdown (multi-select)’
7. Name the field (e.g. ‘Languages’)
8. Enter values for the selection options (explanation, see below)
9. Click on ‘Save’

Creation in the recruiting module Talent Management Modul

Here’s how it works:

1. In the side menu on the left under ‘Settings’, click on ‘Talent Management’ –> ‘Fields’
2. Here you can select the category of the details in which you want to create the fields in the filter on the left. You can also create a new category or change the name
3. Click on the ‘+’ button
4. The ‘Add entry’ pop-up opens
5. Under ‘Type’, select the option ‘Dropdown’ or ‘Dropdown (multi-select)’
6. Name the field (e.g. ‘Languages’)
7. Enter values for the selection options (explanation, see below)
8. Click on ‘Save’

What does ‘values’ mean?

Selection options in dropdowns are specified in the format <id>:<value>
The value bears the name of the selection option and is assigned to an ID. The simplest solution for IDs is numbering, e.g. 1:option1, 2:option2; but of course you can also assign exact IDs, e.g. de:German, en:English.

Examples of dropdowns

Enter in the field:

According to this principle, you can also adopt the order of the selection options in the view of other languages. If an applicant is now viewing the form in German, ‘German’ will be at the top of the language dropdown, whereas an applicant in Italian will see ‘italiano’ at the top.

Frequently used examples: